HOW TO MAINTAIN INVENTORY

In order to maintain this account firstly we need to open a peach tree account and than selecting the option “open an existing company” after that the following window will appear. And you need to select the option “maintain” and further we need to select the option which is “maintain inventory items” we make to sure that vendors accounts should be made whom which purchases are made.

After selecting inventory items following window will appear.

In which you need to add the item ID and description to check that what type of item is purchased. Here is a tab named as general here we add all the information regarding items.

Price level is the price of purchasing level. Last unit cost tells that when inventory last is purchased. In cost method there are three methods LIFO, FIFO and AVERAGE here we need to select one method. “Item type” here we need to enter the item type that what type of items we purchased whether it is in the form of cotton or linen. In “location” we need to enter the location for example store rooms etc. Next is unit/measure in which the item is measured is mentioned and also tells the weight. In GL SALES ACC, GL INVENTORY ACC, and GL COST OF SALES ACCOUNT here we need to check the effects of transactions. Minimum stock tells us that how minimum stock is left behind to reorder the quantity again.  Preferred vendor ID shows the ID and description which we have already recorded.

In this way all the information is saved.

Next tab is custom field it is changeable. We can change the information in custom defaults.

Next tab is “history” it shows all the previous record of vendors.

       HOW TO MAINTAIN VENDORS PROSPECTS

It is similar to the customers prospects firstly we go to the maintain option n press the maintain option after that vendor option will appear select this vendor option than maintain vendor prospects window will appear here same we need to enter vendor ID and Name, contact , address etc.

 Following window will be appearing after selecting the option of vendor in general.

In purchase defaults following window will appear. In this window the system will require purchase Acct to make sure that inventory account has to be maintained.

In order to check that if your account is not maintained than we select the option of magnifying and select the inventory account and go for new “OPTION” In this way new account is maintained. This will show that all the vendors’ related transactions will be saved.

Next is “custom fields” it is changeable means it can be changed through vendor defaults information.

It can be customized through vendors default by selecting customs fields option.

After that next option is “History” In this head all the previous sales, payments, cash etc will be shown related to vendors. All information is to be saved in the end.

In this way vendor prospects are saved.

         HOW TO MAINTAIN CUSTOMERS PROSPECTS

In order to maintain the charts of customer prospects we need to click the option “maintain” which is present on top right side.

After that you need to click the option “maintain” than select the right option which is chart of customers.

After selecting the option that is “chart of customers prospects” this window will be appear i-e “maintain customers/prospects”

Here we need to enter the customer ID and name as well. Customer ID shows the nature of customer’s e.g. whole seller, debit customer, credit customer etc. Upper portion is named as header field.

In “general” you need to add all the information of customers regarding its contact address, telephone, e-mail, and website etc. In bill to address you are given 9 addresses e.g ship to address 1, ship to address 2 etc. Bill to address means where invoices are actually sent. Customer type means here you need to filter your customers according to their differentiations. For example we have B.com, M.com, or ICS students but we want only M.com students than we filter out. Sales tax requirements are different according to their countries.

Here is another “TAB” which is named as “Sales defaults” In sales rep we need to enter the employee record.  Means it represents employee record. In GL sales account it represents the allotment of accounts for example sales or purchase accounts.

In GL sales account if you enter the amount and after entering the amount its blink that means your account or ID is not maintained. That is why account should be allotted. Open PO number means purchase order here allotment of sales account is occurred here open means not fulfill yet but only hen it is not computerized. We calculate price level according to customers here are 10 price levels.

In custom fields here we can add 5^th option as well it is changeable.

After transactions you add all the information regarding this.