HOW TO MAINTAIN THE CHARTS OF ACCOUNTS

In order to maintain the charts of accounts we need to open the peach tree software after that a window will be appear which have different options here we will select the option “open an existing company”

For the maintenance of the charts of accounts we need to click the option “maintain” after that we need to select the option that is “charts of accounts”

After selecting the option of “charts of accounts” maintain charts of accounts window will be appear here you need to fill the Account ID and description and account type as well. Account ID is the ID given to different accounts by peach tree itself Description requires the name of the accounts Account type requires the type of account where it belongs if the name of account type is Cash than you need to press the button “C” from the keyboard. For saving the account we need to press the buttons that is “Alt+S” it shows that your account information is saved. If the account ID which you have already entered is highlighted which means your account ID is saved.

If you want to search any type of account than you need to press the magnifying glass option.

If you think that you have added the wrong accounts description or account ID than click the option “change ID” in the menu bar enter new account ID and then press “ok” button.

If you have entered the wrong account type than press double click on the account and press “save” button on menu bar.

If you want to see all of your accounts than select the option button “reports” which shows many options you need to select the option that is “General ledger”

After selecting the option of “General ledger” we need to press the option that is “charts of accounts”

This window will show all of your accounts types here you can see all the information regarding your company.          
HOW TO MAINTAIN BEGINNING BALANCES

In order to maintain the beginning balance of the year 1^st we need to check that account ID, description, and account type should be properly adjusted after that pressing the button of maintain will show the charts of accounts option which will help us to open the charts of accounts and to maintain it.

Before maintaining the account one thing should be kept in your mind that before maintain this we need to make retained earnings first because otherwise software should not accept to make the accounts.

By clicking the beginning balance “select period” will appear here you need to select the year which is 31^st December 2009. As we are maintaining previous year record and the balance is also for the previous year that is why we will go for 1/1/2009 to 1/31/09 we can also enter the previous date, present n future as well.

Here you need to enter all the values of beginning balance in the white box. If your beginning balance shows or displayed the error term which means your beginning balance is entered wrong.

Beginning balance shows in the general ledger, financial statements or lists of accounts its accounts type is equity does not close.

If you want to add new accounts than you need to press the button which is present on the top left side after that  enter new window will displayed here you need to enter the account which is not present in the beginning balance. After entering the data you press the button ok and account is entered.

This window shows that your trial balance is zero.

 Procedure for making a company in peach tree

When we open the peach tree Microsoft than the following windows will be appear.

After that we will select the option “set up a new company” than the following page will appear.

After selecting the option of new company setup you will be asked about the following questions:

·        Your company’s name and address

·        Your chart of accounts

·        Your accounting method

·        Your posting method

·        Your accounting periods

After selecting the name of your company you need to provide company information which is based on company name, Address line 1, Address line 2, city, state , zip ,country, telephone, fax, type etc after filing all the info we need to select an option “next”

After providing all the information regarding company we need to select a method for setting up your company in which we can select the right option that is “Build your own company” and selecting the option “next”

After selecting the option that is “Build your own company” we need to select accounting method here we are selecting the option Accrual because as the transaction will occur we will record it at the same time. But on the other hand cash is recorded when cash is received and expenses are recorded when paid.

After selecting the option of accrual we need to select the option that is real time. Real time posting method is recorded the system will automatically help in maintaining the financial reports. In which we recorded transactions to the ledger. By selecting the option of “NEXT” Accounting period structure will appear.

 As we all know that accounting period is usually based upon 12 monthly period. So here we are selecting the option of 12 monthly accounting periods. By selecting the “NEXT” option accounting methods will appear.

After selecting the option of 12 accounting period we need to record the monthly accounting periods the date when you start your business and the date when your first transaction will occur.

After selecting the option “NEXT” congratulations page will appear which describes that your company has been established.

How To save , Cut , Copy & Paste In Word ?

·         Here are some steps that will teach you, how to save a file in Microsoft word 2007.

These steps are necessary so in case of any technical difficulties we won’t loss our data:

1.       You should save the data after every small interval, so you can do it by clicking ctrl+S key and a windows will appear on your computer screen.

Figure 1

2.       Now this window contain different buttons and different tabs that are showing you the path in your hard disk that are available for you to save your data in it, on the top left corner there is word “save in”, this is showing you the path where your file is going to be stored.

3.       The file name folder is showing you the name or phrase by which your file will be saved in the computer. So you can search that file from windows search bar easily.

4.       Once you have saved the document at 1^st stage , now by just pressing Ctrl+S this document will be saved at the position where it was saved initially. (Means you don’t have to choose the path again to save the file). 

·         How to Cut + Copy & Paste a file in word:

1^st thing 1^st we have to select the data that we want to cut. By left clicking from the start and dragging the mouse till the desired position the whole data in between is selected as shown:

Figure 2

Secondly by right clicking on the selected data we can open a window that gives us several options of Cut, Copy, Paste, Font, paragraph e.t.c.

Figure 3

By clicking on cut this data will not be allowed to be duplicate and by clicking copy you can have the data in your current document as well as your destination.

The paste button will be activated when ever you cut or copy a data. Other wise it will be freeze. And you can also cut or copy images in word document. This can also be done just by right clicking on the image and select the cut or copy button as you desire and paste it at the desired document.

Short Keys:

Copy = Ctrl+C , Paste = Ctrl+P , Cut = Ctrl+X