HOW TO MAINTAIN THE CHARTS OF ACCOUNTS

In order to maintain the charts of accounts we need to open the peach tree software after that a window will be appear which have different options here we will select the option “open an existing company”

For the maintenance of the charts of accounts we need to click the option “maintain” after that we need to select the option that is “charts of accounts”

After selecting the option of “charts of accounts” maintain charts of accounts window will be appear here you need to fill the Account ID and description and account type as well. Account ID is the ID given to different accounts by peach tree itself Description requires the name of the accounts Account type requires the type of account where it belongs if the name of account type is Cash than you need to press the button “C” from the keyboard. For saving the account we need to press the buttons that is “Alt+S” it shows that your account information is saved. If the account ID which you have already entered is highlighted which means your account ID is saved.

If you want to search any type of account than you need to press the magnifying glass option.

If you think that you have added the wrong accounts description or account ID than click the option “change ID” in the menu bar enter new account ID and then press “ok” button.

If you have entered the wrong account type than press double click on the account and press “save” button on menu bar.

If you want to see all of your accounts than select the option button “reports” which shows many options you need to select the option that is “General ledger”

After selecting the option of “General ledger” we need to press the option that is “charts of accounts”

This window will show all of your accounts types here you can see all the information regarding your company.          
HOW TO MAINTAIN BEGINNING BALANCES

In order to maintain the beginning balance of the year 1^st we need to check that account ID, description, and account type should be properly adjusted after that pressing the button of maintain will show the charts of accounts option which will help us to open the charts of accounts and to maintain it.

Before maintaining the account one thing should be kept in your mind that before maintain this we need to make retained earnings first because otherwise software should not accept to make the accounts.

By clicking the beginning balance “select period” will appear here you need to select the year which is 31^st December 2009. As we are maintaining previous year record and the balance is also for the previous year that is why we will go for 1/1/2009 to 1/31/09 we can also enter the previous date, present n future as well.

Here you need to enter all the values of beginning balance in the white box. If your beginning balance shows or displayed the error term which means your beginning balance is entered wrong.

Beginning balance shows in the general ledger, financial statements or lists of accounts its accounts type is equity does not close.

If you want to add new accounts than you need to press the button which is present on the top left side after that  enter new window will displayed here you need to enter the account which is not present in the beginning balance. After entering the data you press the button ok and account is entered.

This window shows that your trial balance is zero.